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Key information

Accepting your grant offer

Your grant offer letter needs to be signed by two of your trustees, or senior members of staff who are authorised to sign on behalf of your organisation. It should then be returned to us within two months to accept your grant offer. You will be asked to log into the secure application portal and upload your signed grant offer letter and your organisation’s bank details.  

Once these are received, we will process your grant payment. All payments are made by bank transfer, and we use the Confirmation of Payee service to verify the identity of recipients.  The majority of our multi-year grants are now paid upfront, but we will still require progress reports at the end of each year. 

 

Updating your contact details

All correspondence about your grant will be sent by email to the main contact at your organisation, and only this person will be able to access your online portal. This portal is where you will need to accept your grant offer and submit grant reports. So, if you need to update your organisation’s main contact please email us on enquiries@peterharrisonfoundation.org and the team will be able to help you. 

 

Re-applying to PHF

Once you have had a grant from PHF you cannot make another application until two years after you submit your final grant report.

Publicising your grant

Information about acknowledging your grant, using our logo and our brand guidelines

Grant reports

When to submit your report

You will need to submit a brief report at the end of each year of your grant, and you will be sent an email reminder including a link directly to the grant report form. You will then have two months to submit your report. We can be flexible about reporting dates, so if this doesn’t fit with your project timescales then please get in touch to discuss a more appropriate schedule.  

One year grants

You will be expected to provide:

- a brief final report within 14 months of receiving the grant

Two year grants

You will be expected to provide:

- a brief progress report within 14 months of receiving the grant
- a final report within 26 months of receiving the grant

Three year grants

You will be expected to provide:

- a brief progress report within 14 months of receiving the grant
- a brief progress report within 26 months of receiving the grant
- a final report within 38 months of receiving the grant

Grant report forms

The sections below explain what information we will ask for at each stage

1. Upload a brief report (ideally no more than 2 pages) summarising:

Your organisation

  • Any major news you’d like to share
  • If applicable, any significant changes in management, staffing or policy since the application

The last year

  • What difference has the grant has made so far? (comparing what you planned to achieve in your original application with your progress toward this) 
  • What has gone well and why? 
  • Any outcomes that you had not intended or anticipated, and how you dealt with these 

The year ahead

  • Do your plans remain the same or have they changed? 
  • If they have changed, tell us why and how this affects the outputs and outcomes you set in your original application. 

 

To reduce the administrative burden, if you have prepared a similar report for other funders, we are happy to receive a copy of this. 

Provide
  • A brief final report (see details below)
  • A couple of photos that encapsulate your grant if possible
  • the number of people impacted by your grant
  • feedback against the outcomes and outputs you provided in your grant application. (You will be able to see the outcomes and outputs specified in your original application when you log into the portal to complete your report)
Your report should summarise

Your organisation

  • What has changed in your organisation since you received the grant – in terms of the work you do, the strength of the organisation and your financial position. 
  •  If applicable, any key developments in the final year of the grant 

Your grant

  • What has been achieved since the grant started? 
  • Any outcomes that you had not intended or anticipated?  
  • What has gone well and why 
  • Any problems you’ve faced and how you’ve tackled them 
  • The main lessons you have learned 
  • How might you do things differently in the future 

The future

  • How you plan to continue the work, or if it was a time limited project, what will the lasting legacy be? 
  • Any plans to share your experiences more widely. 

Anything else you would like to share

 

To reduce the administrative burden, if you have prepared a similar report for other funders, we are happy to receive a copy of this. 

Provide
  • A brief report summarising the activity that has taken place as a result of the grant, and the impact it has had. 
  • The number of people impacted by the grant.  
  • A couple of photos that encapsulate your grant if possible.  

 

To reduce the administrative burden, if you have prepared a report for other funders, we are happy to receive a copy of this. 

Case studies

We like to promote work that is delivered by our grantees. Our website features case studies of some of the organisations who have received a grant from us.

Find out more

Publicising your grant

Find out more about acknowledging your grant and using the PHF logo

Submit your grant report

See the grant report forms available and start your report

Share your story

How to submit a case study to be featured on our website